Below are step-by-step instructions on the key aspect of course registration. This walkthrough will teach you how to search for courses, add them to your schedule, enrol, and other important functions that exist in Bear Tracks.
⭐If you are registered or are planning to register with Augustana’s Accessibility Resources, this may influence your course registration.
Connect to Discuss your Schedule
⭐Screenshots were taken from both desktop and mobile versions of Bear Tracks. Depending on your device, the screen may look slightly different but the functions will be the same.
Search For Classes
Step 4
A “Search For Classes” search bar will appear. You can search by typing in a keyword using the search bar or by clicking on “Additional ways to search”. Below, we will walk you through the different ways that you can search for courses:
If you know the specific course that you are wanting to take, you can enter the course code in the search bar. For example, search for AUIDS 101 (a required course for all first year students).
⭐All Augustana courses start with the letters “AU”.
If you want to look for 100, 200, 300, or 400-level courses in a specific discipline, you can type the partial course number in the search bar, such as “AUIDS 1”.
If there is a specific topic of interest, such as drama, you can search for that too!
⭐Searching by topic will show you all of the courses taught at the University of Alberta that meet this criteria, including North Campus and Campus Saint Jean courses. You can refine your search results to show just Augustana courses by clicking on the AU course code in the “subject” section on the left-hand side menu. Remember – all Augustana courses start with the letters “AU”.
This function allows you to search for an available subject, catalogue number, or even an instructor's last name. A drop down menu will appear when you click on “Available Subjects”.
⭐You will want to select “Augustana Faculty courses.” All courses offered at the Augustana Campus are grouped together in the drop-down menu alphabetically starting with “AU”.
If you have a specific time slot in your schedule, want to avoid an early morning class, or are searching for a 3-week course, consider using the advanced filters when viewing your search results.
Watch a video walkthrough on enrolling in courses
Step 5
Under the search results, you will see the available sections that meet your search criteria. Notice that the top of the screen says that it is only showing open classes? Sometimes, a course you need may be full and will not appear in the search results, so we recommend removing this filter.
Step 6
By selecting your course of interest, you can access a description of the course by clicking on “Course Information”. This description will list any pre-requisite(s) or co-requisite(s). In the “Class Selection” section you can view the available sections, course times, and availability.
Important notes
- Look under “Room” to see the location of a course.
- If a room is listed, the course is in-person.
- If “ONLINE” is listed, then the course will be offered remotely.
- If a course beginning with “AU” has “MAIN” as room, it does NOT mean that it is on the North Campus.

b. When selecting courses, the course status will be listed as "Open", "Full", "Cancelled", or "Closed". You may successfully enrol into a course that is listed as "Open".

⭐Students are permitted to take one ★3 course in the 3-week block and up to four ★3 courses in the 11-week session.

Step 7

If the course you are interested in is full, you can add the course to your ‘Watch list’. This enables Bear Tracks to notify you when a seat(s) becomes available. All students on a Watch list are notified of an open seat and registration is first come, first served.
Step 8

Step 9
The “Shopping Cart and Watch List” section has 3 headings: “Watch List”, “Time Conflicts”, and “Your Shopping Cart”. In this example, when looking at the “Shopping Cart” you will notice that the AUENG 102 course is flagged as a time conflict. You can look in the “Time Conflict” section to see what it is conflicting with. To correct time conflicts:
- Review the two courses that are conflicting and see if there is another section of one of the courses that you can enrol in.
- Remove the conflict by selecting the class and clicking “Delete”.
- Add another course or section that does not conflict. It’s useful to have a list of courses, including the semester(s) they are offered, written down (as suggested on the Choose your Courses page)
⭐If you prefer to see a visual of your schedule, you can click on the “Open your Draft Schedule in a new tab” link at the top of the page.
⭐ If a class appears on the right side of the day, it is an 11-week course. If it appears on the left side, it is a 3-week course. Two adjacent courses may look like the times are overlapping but they run during different parts of the term.
⭐If you encounter a situation where courses are crossed out, it is because there is a time conflict that needs to be resolved.
Step 10
Once you have successfully scheduled five courses for the Fall term (one 3-week course and four 11-week courses), you will want to review your shopping cart and make sure there are no time conflicts. If there are no additional time conflicts, select the courses that you wish to enrol in and click the “Validate” button. The validation button will alert you to any issues with your schedule prior to enrolling.
Step 11
If your course schedule does not have any time conflicts, the pre/co-requisites are met, and does not exceed the allowable number of credits per term, there will be a green checkmark beside each course. If your enrollment date has arrived, you can now enrol in the courses. If your enrollment date has not yet arrived, you can continue this process and build your draft schedule for the Winter Term.
Step 12
Once you have enrolled in courses, you can go to “My Schedule - Calendar” to see a copy of your Fall Term schedule.
⭐Once your schedule for the Fall Term is built, repeat this process for the Winter Term. When building your Winter Term schedule, you may run across time conflicts that require you to switch some courses from the Winter Term to the Fall Term. Use the Augustana Course List Tool to help you find courses that are offered in both terms.
⭐Once you have finished building both your Fall and Winter Term schedules, you are ready to complete your registration by enrolling in the courses in your “Shopping Cart”, if you have not already. You can enrol in courses on your enrollment date.
On your enrolment date, you will be able to complete your registration by enrolling in the classes in your “Shopping Cart”. Once you have enrolled in courses, you will see them appear in your “My Schedule - Calendar”.
⭐Some courses have seats reserved for specific majors and/or professional intentions. If you are unable to enrol in a course because of a reserve cap, please enrol in another course in its place for the time being. Reserves will be lifted on the first business day after August 1st. As a result, you may be able to enrol in the course then.⭐If you are unable to enrol in a course required for your major and/or professional intention, please email augsas@ualberta.ca
Add/Drop Deadlines
Be sure to know the Add/Drop deadlines for the 3-week block. They will often be the day after a classes begins. The Add/Drop Deadline for the 11-week session is generally 8 business days after the start of classes." To confirm the Add/Drop Deadline, check out the “Important Dates” page.
If you plan to drop your 3-week course and add a new class ensure you complete this right away!
Watch a video walkthrough about how to drop a course
Enrolling in courses does not mean your schedule is set in stone! In this video, we’ll walk you through the necessary steps to remove a course from your schedule, no sweat! We also highlight some key things to watch for to ensure you are dropping your course(s) at the right time.
Note: AUIDS 101 is a required course for all Augustana Faculty degree programs. As a result, you cannot drop this course on your own since it is required to graduate. In certain situations if a student is unable to complete AUIDS 101 as their first course, they will still be required to take it the next time it is offered, even if that is the start of their second year.
Drop vs. Swap
Dropping a course removes a course from your schedule leaving nothing in its place. It will free up time and credits for you to enrol in another course if you wish. Swapping a course means you are dropping and adding a new course simultaneously (replacing) without the risk of losing the seat in one (or both) courses. If you are unable to enrol in the new course, the swap will not take place.
⭐The swap feature is great to use when courses start to fill up!
When searching for classes be sure to take note of the course status on the left hand side. The class will show as Open, Full, or Closed (Contact Department). Please read the error message you received carefully to help determine the underlying issue.
A class may be closed to web registration due to department restrictions. Study-abroad, field studies, and practicum courses require students to complete a separate application prior to being enrolled. Please speak to a Student Advisor about the process for getting enrolled.
If you are missing the listed pre and/or corequisite in the course description, Bear Tracks will not let you enrol. If you are missing the corequisite, enrol in the specified corequisite then try enrolling again. If you have taken a prerequisite from another faculty or institution Bear Tracks may not recognize it, please contact the Student Advisors for assistance.
Check your draft schedule in your "Shopping Cart" to confirm which classes are in conflict. If a class has multiple sections, switch to a different section.
Students are permitted to take a maximum of 3 credits in the 3-week block and 14 credits in the 11-week session. You will receive an error message if you are attempting to enrol above the maximum allowed unit load.