Reminder - Copyright Review of Course Materials - Winter 2024

Copyright Office - 24 October 2023

Instructors for Winter 2024 are reminded that they should confirm whether their course materials for the coming term will require copyright review. Here is how to make that determination.

Step 1.  Check the extent to which the course materials you want to use are available as licensed library resources.  This is most easily done through the UA Library Reading List Service. Resources that are available for use as course materials under a library licence require no further copyright review.  In addition, instructors might consider consulting with UA Library staff regarding the online availability of course materials (including e-books), or adopting online course materials that are available free of charge and free of legal re-use restrictions (i.e., open educational resources (OER)).

Step 2. Course materials that are not licensed library resources or free of re-use restrictions (e.g., OER), but which are to be made available to students through the LMS, should be checked against the limits of the University of Alberta Fair Dealing Guidelines. Materials that are within the limits of the Fair Dealing Guidelines and that are made available via the LMS do not require a specific copyright review, although the Copyright Office is pleased to assist with any questions about the interpretation of those guidelines.

Step 3.  The following course materials require copyright review:

a) all course materials to be distributed in print format that are reproduced from a copyright-protected source publication (these are often printed at SUBprint and distributed through the UofA Bookstore); and
b) course materials that are to be distributed in electronic format where the intended selection is not within the University of Alberta Fair Dealing Guidelines or where there are other indicators that permission to distribute the selection is required (e.g., e-licence terms which do not allow for the proposed use).

All course instructors whose course materials for Winter 2024 are subject to copyright review are reminded to submit a Copyright Review Request Form for those readings and related materials for each such course to as soon as possible.

Given that there may be materials that require separate licences or permissions for the intended use, please provide as much lead-time as possible when submitting your Copyright Review Request Form (we normally recommend 6-8 weeks).

Please note that the Copyright Office does not supply digital copies of the copyrighted material our office reviews.  Scans of chapters or articles (subject to copyright limitations) held in print at the UofA Library may be available through the Library.

Materials that are subject to a licence fee, or which require Digital Rights Management (DRM) measures, can be made available to students in electronic format via the Campus eBookstore. For more information about this option, contact the Copyright Office.


For additional details or clarification around current practices, please see the Use of Copyright Materials Procedure (UAPPOL), along with the Course Materials Copyright Information Document.


The Copyright Review Request Form, the University of Alberta Fair Dealing Guidelines, and additional information about using copyright-protected materials for instructional purposes are available here on the Copyright Office website.

If you have any questions or require assistance, please contact Copyright Office staff at