Graduate Student Service Awards

The purpose of these awards is to recognize the endeavours of graduate students (either working individually or with a University student group) in service to other members of the University and/or wider community. Only the activities undertaken during a graduate student's current program (as a graduate student of the University of Alberta) will be considered.

Four awards valued at $1000 each may be conferred annually. These awards are funded by the Graduate Student Support Fund (GSSF).

The nomination period for the 2023 GSA Recognition Awards will open on 1 December 2022 and close on January 16, 2023 at 4 PM MST.

Students should familiarize themselves with the Recognition Awards Frequently Asked Questions (FAQs) and GSA Bylaw and Policy on Recognition Awards prior to submitting their nominations.

Contact gsa.grants@ualberta.ca with additional questions and concerns. 


Eligibility

All current graduate students at the University of Alberta are eligible. 

Nomination Packages

Nominees must submit 1 copy of the completed nomination package for each Recognition Award for which they are submitting a nonination. All components of the nomination package must be received together by the GSA office in order for a nomination package to be considered complete. All materials must be submitted as a completed nomination package in the form of one PDF via e-mail to gsa.grants@ualberta.ca.

A completed nomination package must include ONLY the following components and no others: 

  1. Completed Nomination Information Form.
  2. Two letters of support that address how the nominee meets the criteria stated under Adjudication: Criteria. 
    • Both letters must be from organizations with whom the nominee volunteers.
    • Letters must be signed; electronic signatures are acceptable.
    • Letters must be submitted by the nominee as part of the complete nomination package; letters sent separately will not be accepted.
  3. A condensed CV outlining the significance and duration of service activities undertaken during the nominee's current degree program. Maximum four (4) pages.
  4. Enrollment Verification Document. This can be printed from Bear Tracks. (See the Frequently Asked Questions for instructions.) 
Late or Incomplete Nomination Packages
  • Incomplete packages will not be accepted or adjudicated.
  • Nomination packages received that are time-stamped after the nomination deadline will be considered late and will not be accepted or adjudicated.
  • Nomination packages will be considered incomplete without any of the components listed above and will not be accepted or adjudicated. Letters will not be accepted separately.
    • Advise your letter writers that letters submitted after the nomination deadline will not be accepted. Based on our past experiences with late letters of support, we encourage nominees to obtain letters of support well in advance of the deadline to ensure the nomination package is complete. We also strongly advise that nominees inform letter writers of the deadline information.
Adjudication

Criteria

The Graduate Student Service Awards recognize excellence of contribution to the community in a general framework of service. They will be adjudicated on the basis of three (3) criteria:

  1. Duration, length, and breadth of community service and/or outreach activities with communities;
  2. Leadership in community involvement; and
  3. Significance/impact of community work and/or leadership in non-academic community engagement.

Each criterion will be ranked on a scale of 1-5 (5 being high) and then added to determine the total rank for the nominee.

Policy and Procedure
  1. Nominations will be reviewed by the GSA staff for eligibility and completeness (see Eligibility Criteria and Nomination Information above).
  2. According to its mandate, the GSA Awards Selection Committee (GSA ASC) "is responsible for selecting the recipients of the Council-approved GSA Recognition Awards" and "the GSA ASC may decide not to give out an award in a particular category if a qualified candidate is not identified" (Section O: GSA Recognition Awards, GSA Policy, GSA Standing Committees, GSA Awards and Selection Committee, Sections O.POL.5.1 and O.POL.5.2).
  3. Results of the adjudication will be sent to nominees via email.