Finance

 

Financial Services is responsible for assisting members of the department navigate numerous University of Alberta financial policies, procedures and forms.

Our team's mandate is to ensure we monitor, provide internal control, advice and counsel on all financial matters for the department for both the operating and research accounts

Please contact us if you require information or advice for research grants, operating accounts, travel claims, payment of supplier invoices or creating invoices and deposits.

Team Members

Margo Desmarais

Finance Team Lead
Administration
13-103 Clinical Sciences Building
Phone: 780-248-1613
Email: mjd1@ualberta.ca

  • Team leader to finance accounting assistants, research and operating.
  • Responsible for internal control for financial transactions
  • Ensures the physician shadow billing system processes are maintained and reports are accurate and timely.
  • Funding Confirmations
Leah Letki

Finance Assistant - Operating Accounts/Claims
Administration
13-103 Clinical Sciences Building
Phone: 780-248-1612
Email: leah.letki@ualberta.ca

Responsibilities:

  • Account Payable/Vendor Payments
  • DMPA Cheque Deposits
  • DMPA Travel & Expense Claims
  • Fee for Service receivables
  • DMPA Payable & Salary Adjustments
  • Academic Trust Reporting
  • Training - Travel & Expense Claims/Financial Processes
  • Suspense:
    • Reseach/Operating Suspense account
    • HCM items not completed

Divisional Coverage

  • All Divisions
Vimal Goundar

Medical Education Financial Analyst
Administration
13-103L Clinical Sciences Building
Phone: 780-248-1614
Email: medomfin@ualberta.ca

Responsibilities:

  • Chair Accounts:
    • Monitor for ineligible expenses (non-salary costs)
    • Review financial statements before final signatures
    • Calculate salaries for grants funded in USD
Anna Schwandt

Finance Assistant - Research Accounts
Administration
13-135 Clinical Sciences Building
Phone: 780-248-1184
Email: anna.schwandt@ualberta.ca

Responsibilities:

  • Cheque Deposits/Petty Cash - Research Projects
  • Finance eTrac access Forms & Delegation of Signing Authority
  • Grant Administration
  • MasterCard Reconciliation
  • Over Expenditure Management
  • PO & Purchase Requisitions, Review and Adjustments
  • Post Award Project Set-up/Changes, Research, Educational & Operating Grants- Financial Reports
  • Research Invoicing - Internal/External
  • Research payables & Salary Adjustments
  • Training - eTrac/Travel & Expense Claims/Financial Processes
  • Travel & Expense Claims / Contracts for Services Reviewer
  • TAGC / ATAGC
  • Administrative Approvals:
    • Review all DoM grants requests the Research Workflow Approvals
    • Monitor closing grants for all of DoM
    • Monitor over expenditure grants for all of DoM

Divisional Coverage for Research Accounts Only:

  • Dermatology
  • Nephrology
  • Gastroenterology
  • Neurology
  • Geriatric
  • Preventive Medicine
  • Infectious Diseases
  • Physical Medicine & Rehabilitation (PM&R)
Rita Veldkamp-Nyman

Finance Assistant - Research Accounts
Administration
13-133 Clinical Sciences Building
Phone: 780-248-1641
Email: ardomfin@ualberta.ca

Responsibilities:

  • Cheque Deposits
  • DMPA Accounts Receivable/Invoicing
  • DMPA and PGME Travel & Expense Claims
  • Endowments
  • EPICORE / QIAGEN
  • Finance eTrac Access Forms
  • Financial Reports
  • MasterCard Reconciliation
  • PGME & EPICORE Payable & Salary Adjustments
  • Training-eTrac/Travel & Expense Claims / Financial Processes
  • Divisional Research Accounts:
    • Donation cheques, signing acceptance of gift for research forms
    • Creating proposals for already awarded funds, including donations accounts and assisting with amendments, authorized OE forms when needed;
    • Monthly GLJE submission
    • Research grant invoicing monthly and adhoc as required

Divisional Coverage:

  • Administration
  • Infectious Diseases
  • Hematology
  • Nephrology
  • Gastroenterology
  • Neurology
  • Geriatric

Divisional Coverage for Research Account Only:

  • Rheumatology