How to Apply

Please follow the relevant instructions to apply for the 2020-2021 competition. There are two different instructions, depending on whether you would like to conduct research or register in courses as part of a study exchange. Please note that we are unable to accept applications for students wishing to both conduct research and take courses; you must choose one or the other.

Candidates wishing to conduct research at UAlberta

Step 1:

Please review all Eligibility criteria and Important Dates before proceeding.

Step 2:

If all Eligibility criteria is met, the research internship candidate must find a willing UAlberta host supervisor and work with the host supervisor to determine a mutually agreed upon research project and duration based on the scholarship that is being applied for.

Please find our professor listings by faculty and research area on the different University of Alberta faculty websites. Then you can make connections by emailing professors you would potentially like to work with, as their contact information is on the website. When emailing them, please be sure to include:

  • your full name and contact information
  • your home University and home country
  • whether you are currently an undergraduate or graduate student
  • which year of your program you are in
  • the full name of the program you would be applying for
  • how long of a stay you wish to do research for (ex. 4 months, 5-6 months, 8 months)
  • your ideal start date (must be between August 1 - February 1)
  • documents such as your CV/resume, transcripts, or relevant academic history
  • a link to the information for host supervisors

Here are the professor listings by Faculty:

Faculty of Agricultural, Life & Environmental Sciences (ALES)

Alberta School of Business

Faculty of Arts

Augustana Campus

Campus Saint-Jean

Faculty of Education

Faculty of Engineering

Faculty of Kinesiology, Sport, and Recreation

Faculty of Law

Faculty of Medicine & Dentistry

Faculty of Native Studies

Faculty of Nursing

Faculty of Pharmacy and Pharmaceutical Sciences

Faculty of Rehabilitation Medicine

Faculty of Science

School of Public Health

Please start this search early and allow up to 10 business days for a reply before following up, as professors receive many requests. Please note that the University of Alberta is closed from December 25, 2019 through January 1, 2020. While many offices re-open on January 2, 2020, not everyone returns to campus that day, so please allow extra time for a response if your email is sent over the holidays. 

It is a good idea to start by reaching out to one to three potential host professors in your field. Please respect if someone tells you that the timing does not work for them, or that your research strengths are not a good fit for their project. These scholarships are open to universities across Canada and there may be a more suitable fit for you at another institution.

Step 3:

Once the research internship candidate has found a potential host supervisor, the candidate will work together with their home institution (not the University of Alberta) and UAlberta host supervisor to gather the required supporting documents. 

The applicant may then proceed with submitting these documents, along with some additional information, to University of Alberta International by completing this electronic application form.

The supporting documents vary slightly between whether the applicant is an undergraduate (Bachelor) or graduate (Master’s or PhD) student, as well as depending on the funding program, so please read and follow all instructions carefully.

Supporting documents for Canada-ASEAN SEED:

The following documents must be uploaded and attached to the online application form in one of the following formats: .pdf, .jpg, .doc, .docx, .txt or .gif. Each document must be smaller than 5 MB in order for the application to upload successfully.

  • Proof of citizenship: a copy of the candidate's passport or national identity document with valid dates. If the identity document is in a language other than English or French, an English or French translation of the identity document approved by the partner international institution must be provided. Note: a driver's licence, permanent resident card, student card or baptism certificate is not accepted as proof of citizenship. The country of citizenship selected in the online application form must be the same as the country of the proof of citizenship.
  • Proof of full-time enrolment: a letter in English or French from the home institution, on official letterhead, dated within the last six months, confirming that the candidate is currently enrolled in a full-time program and will continue to be enrolled upon their return and providing the expected completion date of the degree. The letter must clearly state:
    1. The type of program and the level of study of the candidate at the home institution;
    2. The full-time enrolment status at the home institution; and
    3. The anticipated completion date of the degree at the home institution.

Note: copies of transcripts, a student card or letter of admission are not acceptable (maximum one page).

  • Letter of intent from the candidate: a letter in English or French explaining how undertaking the study/research in Canada will empower the student to apply the learning to address the 2030 Agenda for Sustainable Development and how they intend to use this learning to help combat poverty and narrow the development gap in the ASEAN region in their future career. In the letter of intent, candidates must identify the Sustainable Development Goal that their proposed study or research in Canada would contribute to (maximum one page). The Letter of intent must include the following:
    1. A brief description of the chosen field of study or research;
    2. A brief explanation of how the chosen field of study or research is aligned with the 2030 Agenda for Sustainable Development;
    3. An identification of which Sustainable Development Goal(s) the chosen field of study or research is aligned with;
    4. For candidates from Cambodia, Indonesia, Laos, Malaysia, Myanmar, the Philippines, Thailand and Vietnam: please provide a brief explanation of how you plan to use the learning in Canada to help combat poverty in your home country;
    5. For candidates from Brunei and Singapore: please provide a brief explanation of how you plan to use the learning in Canada to help combat poverty in one of the other eight ASEAN countries listed under item 4 above.
  • Letter of support from the home institution: a letter in English or French from the candidate's instructor, professor or international director on the institution's official letterhead explaining the nature of study or research, how the candidate and the home institution will benefit from this scholarship program, and the institution’s assessment of the candidate’s commitment and capacity to use the program of study or research in Canada to help combat poverty and narrow the development gap in the ASEAN region (maximum one page).
  • Letter of invitation from the Canadian supervisor: applications for graduate students must include a letter from the Canadian supervisor indicating their willingness to support and mentor the candidate. This letter must be on institutional letterhead, be in English or French, be signed and demonstrate the support for the candidate during the exchange period and demonstrate how the Canadian institution, supervisor and peers will benefit (maximum one page).
  • Signed copy of Memorandum of Understanding or Agreement with the partner institution: a written agreement or understanding, in English or in French, signed by both institutions indicating that tuition fees will not be charged and containing any other clauses of mutual interest. The specific clause in which the tuition fees are waived must be clearly indicated in the agreement submitted in the application or must be confirmed in writing in a letter appended to the agreement signed by both institutions. Note: a signed copy of this document is mandatory for undergraduate and college applications. For graduate applications, if the exchange is made under a signed agreement, it is strongly suggested that it be included with the application.
  • Privacy Notice Statement: a copy of the Privacy Notice Statement for non-Canadian participants dated and signed by the candidate.

Supporting documents for ELAP; Canada-Chile; CARICOM (CCLSP): To Be Determined Upon Forthcoming Funding Announcement

Step 4:

University of Alberta International (UAI) will review all applications received via the electronic application form by the institution-set internal deadline for eligibility and completeness. 

Step 5:

You will receive a copy of your application form responses automatically upon submission. Please check your spam or junk mail folders if you do not receive this.

As necessary, University of Alberta International (UAI) will attach a signed copy of a Memorandum of Understanding (MoU) or other agreement between the University of Alberta and the partner institution as part of submitting applications through Momentum, the online scholarships application system.

If your application is incomplete or ineligible, we will follow up with you in the two-week period between the institution-set internal deadline and the final submission deadline. Please check the email account that you provided to us in the application form frequently, and check your spam or junk mail folders to be sure.

Step 6:

University of Alberta International (UAI) is responsible for submitting complete and eligible applications to the Government of Canada on behalf of the candidate and host supervisor by the relevant deadline

Step 7:

University of Alberta International (UAI) will notify the candidate and host supervisor of the results via e-mail once they are shared by the Canadian Bureau of International Education (CBIE), typically 3 months or so after the submission deadline has passed.

Candidates wishing to register in courses as part of a study exchange at UAlberta

Step 1:

Undergraduate or graduate students wishing to take UAlberta courses must be from an exchange partner institution with a current student exchange agreement (SEA).

Check if your school is one of our exchange partner institutions with whom we have a current SEA by using the Find a Program tool on our Go Abroad website. To do so, use the "Country" filter to select the country in which your home university is located and select "Exchange" from the "Program Type" filter.

If your home university is listed, we have a current SEA and you may proceed with pursuing a course-based study exchange program.

Step 2:

Get nominated for an exchange to UAlberta or get an assurance that you will be nominated from your home institution.

Step 3:

Once you know that you have been or will be nominated for an exchange, please submit the supporting documents listed below to the UAlberta Exchange Programs Coordinator, Mr Michal Guzowski, at michal.guzowski@ualberta.ca.

The documents must be in one of the following formats: .pdf, .jpg, .doc, .docx, .txt or .gif. Each document must be smaller than 5 MB in order for the application to upload successfully.

  1. Proof of citizenship: a copy of the candidate's passport or national identity document with valid dates. Note: a driver's licence, permanent resident card, student card or baptism certificate is not accepted as proof of citizenship. The country of citizenship selected in the online application form must be the same as the country of the proof of citizenship.
  2. Proof of full-time enrolment: a letter in English or French from the home institution, on official letterhead, dated within the last six months, confirming that the candidate is currently enrolled in a full-time program and will continue to be enrolled upon their return and providing the expected completion date of the degree. Note: copies of transcripts, a student card or letter of admission are not acceptable (maximum one page).
  3. Letter of intent from the candidate: a letter in English or French from the candidate describing the nature of their research or studies to be undertaken and explaining the rationale for study in Canada and for the choice of institution, the program and the supervisor. The candidate must also indicate how the proposed program of study or research will relate to their future career (maximum one page).
  4. Letter of support from the home institution: a letter in English or French from the candidate's instructor, professor or international director on the institution's official letterhead explaining the nature of study and how the candidate and the home institution will benefit from this scholarship program (maximum one page).
  5. Privacy Notice Statement: a copy of the Privacy Notice Statement for non-Canadian participants dated and signed by the candidate.
  6. ONLY FOR GRADUATE STUDENT CANDIDATES WISHING TO ENROLL IN THE RSCH 900 COURSE: Letter of invitation from the Canadian supervisor: applications for graduate students must include a letter from the Canadian supervisor indicating their willingness to support and mentor the candidate. This letter must be on institutional letterhead, be in English or in French, be signed and demonstrate the support for the candidate during the exchange period and demonstrate how the Canadian institution, supervisor and peers will benefit (maximum one page).

Step 4:

University of Alberta International (UAI) will review all applications received by the institution-set internal deadline for eligibility and completeness. Should we notice any errors or omissions in your application we will contact you to let you know so it will be important to monitor your inbox, spam/junk mail and trash/garbage/deleted folders for any messages from UAI to which you would need to respond until you get confirmation from us that all is well with your application.

Step 5:

UAI is responsible for submitting complete and eligible applications to the Government of Canada on behalf of candidates by the Government of Canada deadline.

Step 6:

UAI will notify candidates of the results via e-mail once they are shared by the Canadian Bureau of International Education (CBIE), typically 3 months or so after the submission deadline has passed.