Convocation

Convocation

Prepare to Graduate

There are several important steps you must take in order to graduate from the University of Alberta. Be sure to watch the video for an overview of a typical convocation ceremony and learn all you need to know before, during, and after your ceremony.

Details for Spring Convocation 2022 are based on COVID-19 public health restrictions as of March 2022.  Any changes to these restrictions prior to the convocation ceremonies in June could affect some of these details. Updates will be posted to this webpage as they become available.


Graduation Checklist

1. Apply to graduate

Apply for graduation in Bear Tracks under Graduation in Academic Records. You can see the status of your application by clicking  Graduation Status after submitting your application.

You are required to apply for graduation even if you don't plan to attend your convocation ceremony. See below for application opening dates and deadlines.

Undergraduate Students

  • Apply for Spring Convocation between October 1 and February 1.
  • Apply for Fall Convocation between March 15 and September 1.

Graduate Students

  • Apply for Spring Convocation between November 1 and April 1.
  • Apply for Fall Convocation between May 1 and September 30 (before 4 p.m.).

For thesis submission deadlines, please contact the Faculty of Graduate Studies and Research.

2. Verify your personal info

Regardless of your attendance status, you must verify your Convocation name and degree program which are displayed on the Graduation Status page in Bear Tracks.

Ensure that your full name is displayed in the Parchment Name field, as this name will be printed on your parchment. The name on your parchment should match the Primary name on your student record and on legal documents such as your birth certificate or passport. Your Primary name is displayed under Personal Details on Bear Tracks. Preferred names are not printed on parchments. If a name change is required, please submit a Name Change form and add "For Convocation Purposes" to the top of the form.

Due to printing deadlines for the Convocation program, students who do not update their convocation information at least one month prior to the start of Convocation may not have corrections to their information published in the program.

3. Find your ceremony
View Ceremony Details to determine your ceremony date and time.
4. Update your attendance (RSVP)

If you plan on attending Convocation

Reserve your seat! Go to the Graduation Status page in Bear Tracks to indicate that you will attend. You may change your selection in the future if your plans change.

If you are not attending Convocation

Please let us know if you will not be able to attend Convocation. Go to the Graduation Status page in Bear Tracks to indicate that you will not be attending. You may change your selection in the future if your plans change.

Note: If you do not attend your Convocation ceremony, you can receive your degree either by picking it up in person or having it mailed. Please see Degree Parchments for more information.

If public health restrictions do not allow for in-person pick up, degrees will be mailed to all graduates following the convocation ceremonies.

5. Reserve your apparel and convocation packet

Reserve your academic apparel in Bear Tracks, through the Apparel Reservation link on the Graduation Status page.

Apparel and convocation packets (including your parchment, name card, procedures brochure and guest tickets) must be picked up from the University Bookstore either the day before your ceremony (if ceremony is in the morning), or day of your ceremony (if ceremony is in the afternoon). Dates and times for pick up by Faculty are published here.

6. Pay any outstanding fines and fees

Parchments and other official documentation will not be released to students who have outstanding accounts with the University of Alberta. Therefore, you are urged to clear all outstanding accounts at least two weeks prior to Convocation to ensure that your parchment is available.

You can view any financial holds in Bear Tracks, under Financial Account.

7. Mailing address
Update your mailing address in the Profile page in Bear Tracks. International students should ensure that their postal code is included and their telephone number is updated on the Contact Information page.

Traditions

Learn about academic dress and hood colours, and other hallmarks and traditions.

Past ceremonies

Watch webcasts of previous convocation ceremonies, and view lists of past graduates.

Memorabilia

Commemorate this milestone with official University of Alberta convocation memorabilia.

Degree parchments

How to get your official degree parchment, reprints or proof of graduation.