Convocation Packets and Apparel

Apparel and convocation packets (including your parchment, name card, and procedures brochure) will be available from the University Bookstore in the Students' Union Building (Lower Level) according to the schedule below. Apparel must be returned to the University Bookstore following your convocation ceremony.

Photo identification in the name matching your Primary name on your student record must be presented when you pick up your parchment. A University of Alberta ONEcard or current government-issued photo identification (driver's license or passport) will be accepted. Original identification must be presented; pictures of ID on mobile phones will not be accepted.

If you cannot pick up your parchment yourself, it will only be released to an individual who presents a signed Letter of Authorization from you and their own photo ID. The Letter of Authorization must be presented as a printed hardcopy (original, scanned and printed, or faxed formats are acceptable); electronic versions on a mobile phone are not accepted.

Pick-Up Dates and Times

Location: University of Alberta Bookstore, Students’ Union Building (Lower level)

View convocation ceremony dates and times »

Packet materials

The packet consists of the following items:

• Parchment
  This is the official documentation of your academic credential.
• Name Card with Seat Number
  At the ceremony, you will hand the Name Card to the official reader, who will announce your name as it is printed on this card. The name card also contains your seat number in the Jubilee Auditorium in the lower right hand corner. This is an assigned seat to place you in the order that graduates cross the stage.
• Procedures for Graduands
  This brochure describes your role and provides instructions to be followed during the ceremony.

Academic apparel

Academic apparel must be worn by all graduands participating in the ceremony and should be reserved at least three weeks prior to your Convocation date.

To reserve your apparel, go to the Graduation Status page in Bear Tracks and click on the link for apparel reservation. The link for ordering academic apparel will become available in October 2023. Note that you must update your attendance prior to reserving apparel. Your academic apparel consists of:

• Gown
• Hood (in the ceremonial colour for the student's degree)
• Mortarboard / graduation hat (yours to keep)

After the online apparel reservation site has closed (usually three weeks before the start of the ceremonies), academic apparel may still be rented from the University Bookstore during the time assigned to your Faculty as outlined above in the Pick-Up Dates and Times table.

The gown and hood must be returned to the University Bookstore during the times indicated in the Pick-Up Dates and Times table.

Academic apparel rental rates (includes 5% GST):

• Undergraduates and Masters $50.00
• Doctorates $52.50