Preparing for Convocation

There are a number of steps you must take to be ready to graduate from the University of Alberta.

The checklist below will help you complete your journey and be prepared to make the most of your convocation experience.

Also be sure to watch the video, which shows the entire convocation process!

Convocation checklist

  • 1. Apply to graduate

    In order to be eligible for convocation, you must apply to graduate on Bear Tracks.

    You are required to apply for graduation even if you don’t plan to attend your convocation ceremony.

    Undergraduate Students

    If you expect to complete your degree requirements before the next Convocation, you must apply for graduation on Bear Tracks, under the Academics tab.

    • Spring Convocation: apply between October 1 and February 1.

    • Fall Convocation: apply between March 15 and September 1.

    If you wish to graduate from a program in which your are not currently registered, consult with your faculty.

    Graduate Students

    Apply for graduation on Bear Tracks, under the Academics tab.

    Apply for Spring Convocation between November 1 and April 3.

    Apply for Fall Convocation between May 1 and September 29.

    For thesis submission deadlines, please contact the Faculty of Graduate Studies and Research.

  • 2. Verify your personal info

    You must verify your Convocation name, degree program and mailing address regardless of your attendance status through the Graduation Status page in Bear Tracks.

    Ensure that your full name is displayed in the Parchment Name field, as this name will be printed on your parchment. The name on your parchment should match the name on your student record and on legal documents such as your birth certificate or passport. If a name change is required please submit a Change of Name form and add "For Convocation Purposes" to the top of the form.

    Due to publishing deadlines for the Convocation program, students who do not update their convocation information at least one month prior to the start of Convocation may not have corrections to their information published in the program.

  • 3. Find your ceremony
    View the Convocation Schedule to determine your ceremony date and time.
  • 4. Update your attendance (RSVP)

    If you plan on attending Convocation
    Reserve your seat! Go to the Graduation Status page in Bear Tracks to indicate that you will attend. You may change your selection in the future if your plans change.

    If you are not attending Convocation
    Please let us know if you will not be able to attend Convocation. Go to the Graduation Status page in Bear Tracks to indicate that you will not be attending. You may change your selection in the future if your plans change.

    Note: If you do not attend your Convocation ceremony, you can receive your degree either by picking it up in person or having it mailed. Please see Degree Parchments for more information.

  • 5. Reserve your apparel and convocation packet

    Reserve your academic apparel through the Apparel Reservation link on the Graduation Status page in Bear Tracks.

    Apparel and convocation packets (including your parchment, name card, procedures brochure and guest tickets) must be picked up from the University Bookstore prior to your ceremony. See Convocation Packets for more details.

  • 6. Pay any outstanding fines and fees

    Parchments and other official documentation will not be released to students who have outstanding accounts with the University of Alberta. Therefore, you are urged to clear all outstanding accounts at least two weeks prior to Convocation to ensure that your parchment is available.

    You can view your account details in Bear Tracks.