Award Resources

There is a new GSMS awards portal that will manage all FGSR administered awards and will replace almost all paper forms. If you are a recipient of an award, scholarship, or a prize, you will be notified via an official email and intray message within GSMS Awards portal. To access your portal, log in to My Awards Portal using your CCID and password.

All recipients of FGSR-administered awards are required to read the Scholarships and Awards Manual carefully as it will answer many frequently asked questions (FAQ's) you might have about your award. If you choose to accept the award, you must adhere to the terms and conditions as identified in the document. Follow the below steps to manage your award, and contact FGSR Award Services at grad.awards@ualberta.ca if you require further clarification.

DISCLAIMER: Only travel awards are open for application at the moment, but all existing awards can be managed through the portal.

All departmental awards are currently available to view through a searchable database.

If you are Department/Faculty Staff and Adjudicator, please see training materials below.

Scholarships and Awards Manual
The Scholarships and Awards Manual contains regulations outlining the management of awards, eligibility, required registration status, payment schedules, etc. The majority of awards administered by the FGSR will be governed solely by the regulations published in this manual. Students accepting an award must comply with these regulations. Once this document has been published to the FGSR website, the official copy becomes the most recent online version; always ensure that you are using the latest version of the material.
Student Resources
GSMS Awards Update: Student Helpsheet - Spring/Summer 2021

GSMS Awards Student Training Documents:

• Application Portal
• Apply for Awards
• Send Request for my Awards (i.e Interrupt or Terminate an award)
• Respond to Offer
• Renew my Award
• View Application
• View Documents
• Download Record of Awards

 GSMS Drop-in Help Request for Students:

If you have questions *after reading through the above Training Materials* on how to use the GSMS system to access or manage your FGSR awards, please register HERE to book a drop-in time with our Functional Analyst.

Using the Searchable Awards Database on the FGSR Website: A Reference Guide

Thank your Donor
FGSR is able to provide many funding opportunities to outstanding graduate students because of the generosity of alumni and donors. As an award recipient, you are generally encouraged to send a personal thank you letter to the donor of the award(s) you received. Donor contact information is housed within the Office of Advancement, Stewardship division, and they will contact you, via your UAlberta email account, to let you know how you can express your gratitude. Saying thank-you is one of the most important things that you can do to ensure that our alumni and donors continue to support scholarships, prizes, and awards. Sometimes, the most meaningful part of their giving experience is to know how their contribution has been invested in your educational experience.

You may wait to be contacted by the Office of Advancement, or to assist them with informing the donor, complete theThank You Donor Letter.
Department Resources
GSMS Awards Department Training Documents:

• Add Deadline
• Assess and Submit Nominations
• No Nominee
• Department and Inter-Departmental Nomination Resource
• Award Tenure Report
• Nomination Dashboard
• Portal Navigation
• Search for Awards
• Student Search

Using the Searchable Awards Database on the FGSR Website: A Reference Guide
Faculty Resources
GSMS Awards Faculty Training Documents:

• Add Deadline
• Assess and Submit Nominations
• No Nominee
• Department and Inter-Departmental Nomination Resource
• Award Tenure Report
• Nomination Dashboard
• Portal Navigation
• Search for Awards
• Student Search

Using the Searchable Awards Database on the FGSR Website: A Reference Guide
Adjudicator Resources

The Graduate Scholarship Committee (GSC) is a standing committee of the Faculty of Graduate Studies and Research (FGSR) Council. The Graduate Scholarship Committee Handbook is intended as a primer for members of the GSC as well as FGSR Councillors and graduate program administrators. The Handbook contains information about the management of those scholarships administered by the GSC.

GSMS Awards Adjudicators Training Documents:

• Add My Ranks
• Subcommittee Ranks
• Adjudicators Portal
• My Adjudication History

Report a Problem
If you experience any technical problems with GSMS Awards Portal, please contact IST directly by logging a ticket HERE.

GSMS Awards Portal

GSMS Awards Portal Known Issues - Winter 2021

GSMS Awards Training Session for Staff

Have lingering questions about GSMS such as submitting nominations etc?  FGSR is happy to help with any questions you may have and will be hosting online training sessions for the following dates:

August 4, 2021 at 2:00 pm 
August 9, 2021 at 2:00 pm
August 18, 2021 at 11:00 am

Please sign up for your preferred Google Meet session.

Questions? please contact grad.awards@ualberta.ca.

GSMS Awards Drop-in Help Request for Students

If you have questions *after reading through the Training Material (under Student Resources)* on how to use the GSMS system to access or manage your FGSR awards, please register HERE to book a drop-in time with our Functional Analyst.

GSMS Awards Frequently Asked Questions
GSMS Awards Access/Signing Authority
Students
Department/Faculty (Nominator) - Updated August 2020
Adjudicators
Tips & Tools for a Successful Scholarship Application
Inter-Departmental Award Presentation Standards
Scholarship Applications Tips
Tri-Council Doctoral Scholarship Presentation
Preparing Your Reference Letters
Transcripts Requirement