Award Resources
The administration of GPS awards, scholarships, and prizes is managed by the following processes and regulations:
- The Graduate Studies Management Solutions (GSMS) Awards Portal
- Procedures specific to each competition on GPS’s Scholarships and Awards webpage
- GPS’s Scholarships and Awards Manual (SAM)
It is recommended that students and departments refer to all the above, as application, nomination, and award management processes vary.
The majority of awards administered by GPS will be governed solely by the regulations published in the Scholarships and Awards Manual (SAM).
Department/faculty nominators and student recipients of GPS administered awards are to refer to the SAM for the following procedures and regulations used by GPS for the management of graduate awards (including but not limited to):
- award definitions (“award” vs “scholarship”)
- eligibility (registration statuses, research requirement, years in program, ineligible student categories)
- acceptance or declination of awards
- award payments
- changes in student’s status affecting their award
- program completion
For most award offers, student recipients will receive an email notification to their UofA account, as well as an intray message within the GSMS Awards portal. To access the portal, students are to log in to the GSMS Awards Portal using their CCID and password.
See below for an overview of the awards process for Students:
- Applicant Portal
- Search for Awards
- Apply for Awards
- View Application
- View Documents
- Respond to Offer
- Receive Payment
- Renew my Award
- Interrupt, Terminate, or Defer my Award
- Download Awards Record
Additional Student Resources:
- Award Application Forms, go to Forms Cabinet (under Awards/Award Application Forms)
- Awards FAQs for Students
Thank your Donor: Send a quick thank you letter to the donor of your award.
See below for an overview of the awards process for Nominators:
- Department and Faculty Portal
- Department-Specific and Interdepartmental Awards
- Search for Awards
- Add Deadline
- No Nominee
- Prepare GSMS Nomination
- Submit GSMS Nomination
- Award Tenure Report
- Awards FAQs for Nominators
- GPA Guidelines (for internal use only)
The Graduate Scholarship Committee (GSC) is a standing committee of the Faculty of Graduate & Postdoctoral Studies (GPS) Council. The Graduate Scholarship Committee Handbook is intended as a primer for members of the GSC as well as GPS Councillors and graduate program administrators. The Handbook contains information about the management of those scholarships administered by the GSC.