Award Resources

The GSMS Awards Portal manages many FGSR administered awards and has replaced almost all paper forms. Student recipients of an award, scholarship, or a prize will be notified via an official email and intray message within GSMS Awards portal. To access the portal, students are to log in to My Awards Portal using their CCID and password.

All recipients of FGSR-administered awards are required to read the Scholarships and Awards Manual carefully as it will answer many frequently asked questions (FAQ's) they might have about their award. Students who choose to accept the award must adhere to the terms and conditions as identified in the document. Follow the below steps to manage awards, and contact FGSR Award Services at grad.awards@ualberta.ca if further clarification is required.

DISCLAIMER: Application processes vary; students are to view Application Procedures applicable to each competition as to whether applications are accepted via the Portal or by Department nomination.

All Department Awards (Department Specific and Multi-Department Competitions) are currently available to view through a searchable database.

If you are Department/Faculty Staff and Adjudicator, please see training materials below.

Scholarships and Awards Manual

The Scholarships and Awards Manual contains regulations outlining the management of awards, eligibility, required registration status, payment schedules, etc. The majority of awards administered by the FGSR will be governed solely by the regulations published in this manual. Students accepting an award must comply with these regulations. Once this document has been published to the FGSR website, the official copy becomes the most recent online version; always ensure that you are using the latest version of the material.

Student Resources

GSMS Awards Update: Student Helpsheet - Summer 2022

GSMS Awards Student Training Documents:

• Application Portal
• Apply for Awards
• Send Request for my Awards (i.e Interrupt or Terminate an award)
• Respond to Offer
• Renew my Award
• View Application
• View Documents
• Download Record of Awards

Using the Searchable Awards Database on the FGSR Website: A Reference Guide

For Award Applications Forms, please go to Forms Cabinet (under Awards/Award Application Forms)

Thank your Donor

FGSR is able to provide many funding opportunities to outstanding graduate students because of the generosity of alumni and donors. As an award recipient, you are generally encouraged to send a personal thank you letter to the donor of the award(s) you received. Donor contact information is housed within the Office of Advancement, Stewardship division, and they will contact you, via your UAlberta email account, to let you know how you can express your gratitude. Saying thank-you is one of the most important things that you can do to ensure that our alumni and donors continue to support scholarships, prizes, and awards. Sometimes, the most meaningful part of their giving experience is to know how their contribution has been invested in your educational experience.

You may wait to be contacted by the Office of Advancement, or to assist them with informing the donor, complete theThank You Donor Letter.

Department Resources

GSMS Awards Update: Department Helpsheet - Summer 2022

GSMS Awards Department Training Documents:

• Add Deadline
• Assess and Submit Nominations
• No Nominee
• Department and Inter-Departmental Nomination Resource
• Award Tenure Report
• Nomination Dashboard
• Portal Navigation
• Search for Awards
• Student Search

Using the Searchable Awards Database on the FGSR Website: A Reference Guide

Faculty Resources

GSMS Awards Update: Faculty Helpsheet - Summer 2022

GSMS Awards Faculty Training Documents:

Using the Searchable Awards Database on the FGSR Website: A Reference Guide

Adjudicator Resources

The Graduate Scholarship Committee (GSC) is a standing committee of the Faculty of Graduate Studies and Research (FGSR) Council. The Graduate Scholarship Committee Handbook is intended as a primer for members of the GSC as well as FGSR Councillors and graduate program administrators. The Handbook contains information about the management of those scholarships administered by the GSC.

GSMS Awards Adjudicators Training Documents:

• Add My Ranks
• Subcommittee Ranks
• Adjudicators Portal
• My Adjudication History

FGSR Guide for Equitable Review of Scholarship Applications (added October 12, 2021)

Report a Problem

If you experience any technical problems with GSMS Awards Portal, please contact IST directly by logging a ticket HERE.

Forms Cabinet

GSMS Awards Portal

Set-Up/Update Direct Deposit Information