Requesting New Research Proposals

Application and proposal requirements vary according to sponsoring agency. Agency guidelines or instructions must be followed when preparing an application or proposal. The development of an application or proposal may include:

  • Registration;
  • Application;
  • Signatures;
  • University review and signature; and/or
  • Submission of application.

For further information, visit the VPRI Develop + Submit a Proposal page.

Researcher Home Page

All requests and signatures are done online through the Researcher Home Page. A screencast video on the page will also give you an overview of how to use the Researcher Home Page. See instructions on how to complete the form.  

University of Alberta Approval/Signature Requirements

In addition to the signature requirements of the sponsor, the U of A also has signature requirements. All applications and proposals submitted for external funding must be approved online (electronically signed) by the:

  1. U of A principal investigator;
  2. All U of A co-investigator(s);
  3. U of A principal investigator department;
  4. U of A principal investigator faculty; and
  5. Research Partner, Research Administrative Services on behalf of the institution.

If the sponsor requires original signatures, please ensure the signature pages are also uploaded into the Researcher Home Page.  The DoM Office of Research will print out the sponsor's signature page, obtain the Department Chair's signature and scan the document back to the PI.

Meaning of Signatures 

To initiate the approval process, a Proposal Request must be created and submitted via the Researcher Home Page. Instructions can be found in the Quick Reference Guide - Request for New Application/Proposal/Project via Online Approvals.

Note: External to U of A co-investigator signatures are only collected if required by the sponsor.

In addition to the approvals, an email or letter from the U of A co-investigator's department or faculty MUST be included if new or additional resources are being committed by the department or faculty (except when the co-applicant(s) are from the same department as the principal investigator).

U of A co-investigator approval is obtained through the online approval process.

U of A Contacts for Proposals (Applications)

Many project applications require institutional contact information and identification numbers. For example, who is the financial officer on behalf of the institution; institutional grants or contracts administrator; business numbers; cheques made payable to, etc. Visit this web section to obtain the information.


To request a letter of support from the Chair, please email your request to with the following information:

  1. A draft letter of support consisting of all the relevant information the agency is requesting;
  2. A copy of your full proposal; and
  3. A copy of the agency's guidelines

Please note this can take up to several days so please send your requests in advance of the RSO's and agency's deadline.


Department of Medicine Administrative Services is committed to facilitating your grant application in a timely, efficient manner, as illustrated below. Please note: if the grant application requires changes, turnaround times will be affected.

How to Submit:

All signatures for new applications/proposals requests are done electronically via the Researcher Home Page. For instructions, please refer to the Quick Reference Guide.

The DoM Office of Research conducts an administrative review and then the chair signs grant applications (one to two business-day turnaround)

Sponsor Signature Page

In order for the Chair to sign the sponsor's signature page, a copy of your application must be uploaded into the Researcher Home Page, and then circulate the sponsor's signature page with the following information:

  • Principal Investigator's full name
  • Title of project
  • RES#
  • Pick up contact name, number and email address

If you do not have your application uploaded into the Researcher Home Page, you must attach a hard copy of your application to the sponsor's signature page when circulating for signatures.