Corporate Purchasing Card

*New - Effective October 1, 2022

Effective October 1, 2022 the Corporate Purchasing Card (PCard) can be used for the purchase of goods and services and travel related expenses. 

If you are a current card holder you will be required to complete the Current Card Holder Update form requesting the addition of either UAB4 or BCN transaction types (General Purchasing, Catering, Hospitality, Car Rental and Hotels). If you do not require travel expense access, no action is required on your part and your card will continue to work as usual. 

For new card applicants complete the New Credit Card Applicant Form requesting UAB4 or BCN transaction types to have travel expenses available to you. 

The One Credit Card solution will allow for the following travel expenses to be paid with the PCard:

  • Registration (conference fees)
  • Accomodations (including hotels, AirBnB and VRBO etc.)
  • Car rentals and insurance
  • Ground transportation receipted (bus, taxi, rideshare, train)
  • Baggage fee, seat selection (completed outside of the airfare booking)
  • Parking
  • Miscellaneous insurances
  • Hospitality
  • Emergencies

 

Non-Eligible Travel Expense Types on One Credit Card Solution

  • Airfare - must be booked through the TAP process with Maritime Travel (paid centrally)
  • Private automobile kilometer allowance rate (paid out of pocket, reimbursement through travel expense module)
  • Ground transportation non-receipted - below $75/day (paid out of pocket, reimbursement through travel expense module)
  • Meal allowance rates (paid out of pocket, reimbursement through travel expense module)

 The Corporate Purchasing Card (PCard) provides a convenient, cost-effective and efficient method of procuring and paying for low dollar purchases of goods and services under $5,000 by:

  • simplifying the procurement process,
  • improving order cycle time,
  • reducing paperwork, and
  • expediting supplier payments and
  •  empowering and enabling employees.

University units may use the PCard for the purchase and payment of goods, services and travel where it is efficient, economical and operationally feasible to do so, in accordance with the requirements specified in the Corporate Purchasing Card Procedure.