Eligible and Ineligible Expenses

The following table provides information on what is eligible to purchase with a corporate purchasing card and what is ineligible.

Eligible and ineligible uses of corporate purchasing cards.
Eligible Uses Ineligible Uses
Memberships and subscriptions Professional Expenses Allowance purchases

Eligible Travel Expenses:

Registration (conference fees)

Accomodations (including hotels, AirBnB and VRBO etc.)

Car rentals and insurance

Ground transportation receipted (bus, taxi, rideshare, train)

Baggage fee, seat selection (completed outside of the airfare booking) 

Ineligible Travel Expenses:

Airfare - must be booked through the TAP process with Maritime Travel (paid centrally)

Private automobile kilometer allowance rate (paid out of pocket, reimbursement through travel expense module)

Books Personal expenses
Goods not available from Preferred Suppliers Cash advance
Catering and hosting (with unit approval) Donations and sponsorships
Alberta 2 Authorization (with Departmental approval – opens the merchant codes for hotel and lodging. This allows hosting and hospitality expenses within a hotel including catering, bookings and hospitality. It is not for individual employee travel expenses. See the Alberta 2 Authorization Form for details. Gifts of alcohol. Other gifts of reasonable value may be purchased in accordance with the Gift Expenditure Policy.
Parking Maintenance contract and agreements
Contacts and payments to individual and small unincorporated companies (i.e. sole proprietorships) for services
Equipment rental exceeding 30 days
Services provided by Facilities & Operations (e.g., construction/building maintenance)

Restricted or controlled goods: controlled substances, radioactive and infectious disease materials, designated radiation equipment, compressed gasses, pressure equipment, commercial lab alcohols including ethyl alcohol and denatured alcohol, laboratory and research animals, energy-using products (i.e. furnaces, boilers, heaters, pumps, air conditioners)