Student Travel at the University of Alberta

Before Booking

All U of A staff and students are to create a Concur travel profile before booking travel.

Create profile

How to book

Airfare

Fully paid (by operating or grant funding)

Method of booking: Maritime Travel or Concur
Method of Payment: TAP

Partially paid (split payment between department and/or individual awards)

Method of booking: Maritime Travel or Concur
Method of Payment: Personal credit card payment

Accommodations

Fully paid (by operating or research funding)

Method of booking: The University has a limited number of hotels that directly bill the University. They are part of the HAP program (direct with hotel).
Method of payment: HAP

Fully paid (by operating or research funding)

Method of booking: Maritime Travel, Concur, or direct with hotel
Method of payment: Personal payment

Partially paid (split payment between department and/or individual awards)

Method of booking: Maritime Travel, Concur, or direct with hotel
Method of payment: Personal payment

Car rental

Method of booking: Concur, Enterprise (U of A link), or direct with rental agency

Method of payment: Personal

Meals (allowance rates as outlined prior to travel by the department)

Rates: See U of A travel procedure for rates. Note each department may assign lower rates in advance of travel.

Method of payment: Personal

Travel Expense Reimbursement Process

Graduate students

Submit an expense claim through Expense Self-Entry in PeopleSoft Financials.

Create report

Undergraduate students

Submit an expense claim through the non-employee expense claim process.

Download form