Time Entry Tool Kit for Hourly Employees

This tool kit has been designed for hourly employees and provides resources, tools, and guidelines to support you with the time entry process.

Getting Started


This section provides a list of the different applications or tools available to you as an hourly employee, along with directions on how to use them.

Payable Time Statuses
This Quick Reference Guide provides a summary of the different payable time statuses you may encounter within Employee Self Service for Time and Labour.
Time Reporting Codes

Provides a list of time reporting codes and when you would use them.

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Forms and Documentation

This link takes you to our document management system which contains all forms, templates and reference material related to Time and Labour.

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This section provides direct links to important guidelines related to hourly employees which you should be aware of.                                                                                            

Overview by Employee Type
Employees are grouped based on employee class and have rules specific to handling time reporting. The following list provides some basic tips for each of the specified employee class.
Time Entry by Employee Type
There are different rules for reporting time based on your employee type. The following outlines the time entry rules for the specified employee type.
Overriding Chartfields

This document provides instructions on how to override Chartfields or Combination Codes allocated to an employee's hours when necessary.

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In accordance with the Alberta Employment Standards Code, employees working less than 3 consecutive hours are entitled to at least 3 hours pay at the Alberta minimum wage rate.

Click on the title of this section for further details.

All employees at the university observe general holidays. A list of these holidays and the rules related to how the UofA pays these holidays are available on the Holiday Pay webpage.

The quick reference guides provided below provide additional information related to holiday pay for the specific employee types.

It is the responsibility of the department to ensure that Alberta Employment Standards and/or the terms of the Collective Agreement are followed to determine overtime.

The following list provides further details related to the specified employee types.

Hourly Time Entry

As an hourly employee, you must complete either a semi-monthly or a monthly timesheet to be paid for hours worked.

Correcting or Modifying Time
Time that has been previously entered and submitted, can be modified by the
Employee, Supervisor and Time and Labour Services.