Time Entry and Leave Information

In 2021, the university moved all hourly and Support Salaried employees to a self service time entry model using PeopleSoft HCM. Employees will be able to enter their own vacation, absences, and exceptions using the timesheet in PeopleSoft HCM. This will ensure accurate reporting of leave accruals.

Definitions of Support Salaried and Hourly Employees

Support Salaried employees

These employees receive a regular semi monthly salary and will complete exception time entry in PeopleSoft. Normal working hours and wage is based on your specific collective agreement. Any hours worked beyond your regular working day will need to be entered in order to be paid for the exceptions (i.e. overtime, shift differential, etc.). Salaried employees also have ‘Leave’ time that needs to be accounted for. By entering your leave time, you are redistributing your regular work hours to the appropriate leave types (i.e. vacation, special leave, illness). Salaried employees are required to complete their time entry on a semi-monthly or monthly basis to be paid for these exceptions or leave hours.

Note: Future planned leave time beyond the current pay period can be entered into PeopleSoft (up to 90 days).

Hourly employees

Hourly employees will complete either semi-monthly or monthly time entry in PeopleSoft. This time is referred to as ‘positive’ time. Hourly employees can enter regular hours worked, overtime hours worked, statutory holidays, special leave and illness leave. More information on how to enter your time can be found in this Desk Procedure. If you have resigned or transferred, you must enter your time and have it approved by your supervisor before your last day of work.

Note: Consult with your supervisor regarding your internal time entry business process.