Time Entry Tool Kit for Salaried Employees

This tool kit has been designed for salaried employees and provides resources, tools, and guidelines to support you with the time entry process.

Getting Started


This section provides a list of the different applications or tools available to you as a salaried employee, along with directions on how to use them.

Payable Time Statuses
This Quick Reference Guide provides a summary of the different payable time statuses you may encounter within Employee Self Service for Time and Labour.
Time Reporting Codes

Provides a list of time reporting codes and when you would use them.

View Document

Forms and Documentation

This link takes you to our document management system which contains all forms, templates and reference material related to Time and Labour.

View Link


This section provides direct links to important guidelines related to salaried employees which you should be aware of.                                                                                            

Overview by Employee Type
Employees are grouped based on their employee type and have rules specific to handling time reporting. The following list provides some basic tips for each of the specified employee types.
Time Entry by Employee Type

There are different rules for reporting time based on your employee type. The following outlines the time entry rules for the specified employee type.

All employees at the university observe general holidays. A list of these holidays and the rules related to how the UofA pays these holidays are available on the Holiday Pay webpage.

The quick reference guides provided below provide additional information related to holiday pay for the specific employee type.

It is the responsibility of the department to ensure that Alberta Employment Standards and/or the terms of the Collective Agreement are followed to determine overtime.

The following list provides further details related to the specified employee type.

Entering Exception Time

Any hours beyond your regular working day need to be entered for you to be paid for exceptions.

Correcting or Modifying Time
Time that has been previously entered and submitted, can be modified by the
Employee, Supervisor and Time and Labour Services.