Determine what equipment, access and supplies your employees will need to work remotely. If your employees do not have the appropriate technology (e.g. computer/laptop/tablet, video camera, telephone, etc.), explore loaning, renting, or purchasing equipment to loan, if necessary, or assign other duties that don’t require that equipment.

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Share Procedure Manuals, Documents and Information

If your employees who are working remotely will require procedure manuals, templates, documents or other information that isn’t readily available from a remote location, consider moving the required information to a Google Shared Drive for sharing or ensure that employees can access secured network drives through a VPN. Consider scanning paper documents to electronic format for easy sharing if necessary. For guidance on sharing information and documents, visit Privacy and Security Best Practices for Sharing Information

For information on how to connect to the VPN, visit Access the University of Alberta VPN. Visit Connecting to Your Work From Home to view alternate options for connecting to your work.

Establish Communication Channels

  • Ensure that your employees know how to reach you via email, phone, cell, text or other method. Develop a contact list to share among your employees if required. 
  • Ensure that your employees know how to access the University’s G Suite applications remotely and how to use video conferencing tools like Google Chat and Meet.

Access to tools

  • Ensure that employees know how to access the University’s enterprise applications from remote sites if their work requires them to work within PeopleSoft Finance, HCM or Campus Solutions, Supply Net or other systems.
  • Ensure employees understand how to access the University’s virtual private network (VPN) if necessary to use those enterprise systems or access network drives. Discuss with your IT support team remote desktop/remote terminal functions if necessary.