A Program Administrator, or "PA", refers to an individual whose role it is to support the formal administration required for an accredited Residency or Area of Focused Competence (AFC) program to meet its educational requirements. These positions may be uniquely titled depending on the structure of the program’s department under which it falls (e.g. Program Administrator, Administrative Assistant, Program Coordinator, CBD Coordinator, Site Coordinator, etc.). 

PAs are integral to the residency/AFC program and its ability to function effectively. PAs have a challenging and complex role that differs greatly from most administrative positions on campus.

PAs must have competencies in standard administrative areas (e.g. recruitment, event planning, meeting coordination) but must also be familiar with the Standards of Accreditation (and related processes), educational models (and their accompanying curricula, evaluations, and objectives), and PGME policies and procedures. Their roles additionally have a significant communications component that includes interpersonal relationship building, conflict management, and stakeholder interactions.

Administrative Templates & Forms

To make access to templates & forms easy for you, we've sorted them into easy categories for you to access. 

• Brand Templates for Meetings
• Final PGME Forms (fillable)
• Letter Templates
  • Resident Offer Letters (Non-CaRMS)
  • Fellow Offer Letters
  • Transfer Letter Templates
  • Other Templates
• Fellowship Program Resources

_{Please note that CCID login is required to access the administrative templates and forms.}

Other Resources: Quick Links

• PGME Block Dates
• Faculty Administration & Resource Manager (FARM)