Immigration FAQs
Updated July 28, 2023
University of Alberta International continues to work on the many issues impacting international students, including obtaining clarification on immigration and other policies. International students can connect with an International Student Advisor for help with any questions or concerns.
If you have received your study permit approval, please refer to our Travel to Canada page and our Preparing for UAlberta pages to understand what to expect. New students, you are also encouraged to utilize our Welcome Services if arriving at a time when these services are available.
Frequently Asked Questions: Immigration
You will need to have your official offer of admission before you can submit a study permit application. You will then be required to apply online by creating an account with Immigration, Refugees & Citizenship Canada (IRCC). To avoid delays in getting the decision on your study permit application you are advised to submit your application as soon as you receive your offer of admission. IRCC usually accepts conditional offers of admission in support of the study permit applications.
Applicants must submit requested information/documents (biometrics, medical, or any additional information) to IRCC within the deadline provided. If you are unable to submit requested information within the timeframe provided, contact IRCC to request an extension with a reasonable explanation and proof prior to the deadline.
Learn more on the IRCC website. You can also watch our instructional video to help you prepare your application.
Ideally you want to plan to enter at least 2 weeks before the start of classes to allow you to get settled. When to enter Canada will depend on flight and accommodation availability.
To better prepare for your entry to Canada, we recommend you read our Travel to Canada information and read IRCC's Study permit: Prepare for arrival.
If you are physically outside Canada, and your program allows you to register online during your first term of study; you do not require a valid study permit or study permit approval to start your program remotely.
Notes:
- If you are physically inside Canada as a Visitor, you are not authorized to start studying until you possess a valid Study Permit even if the courses you are enrolled in are offered online.
- If you are physically inside Canada as a worker and your work permit meets the eligibility requirements listed under the temporary public policy announced in June 2023, you may be eligible to study without a study permit. You are advised to connect with an advisor to determine whether a study permit will be needed.
If you have the option to start your program online before a decision has been made on your study permit application, please note:
- Any time spent studying outside of Canada after December 31, 2023, will not count towards PGWP.
- Starting your program before receiving final approval will not guarantee that your study permit application will get full approval.
- Should your study permit application get refused, you will have the option to re-apply for the study permit after addressing the grounds for refusal. There are no guarantees that you will be approved the second time.
- For students who started their program online, a study permit is required to complete the in-person components of their program. If you are not able to obtain a study permit, you will need to withdraw from your program.
- Students enrolled in courses will follow University of Alberta tuition payment policies and deadlines, regardless of outcome of study permit application.
- Students who have applied for a study permit by August 31, 2022, and who studied online from abroad between September 1, 2022, and December 31, 2023, continue to maintain eligibility for the Post Graduation Work Permit. Additional eligibility criteria include maintaining full-time registration, and no more than 50% of the total program can be completed outside Canada.
For more information on how studying online (distance learning) may affect your PGWP eligibility, click here.
Students who do not have a final decision on their study permit application in time for their program start date should seek alternate options. Please be aware of registration and tuition payment deadlines as you consider your options.
Graduate Students: contact your department/program coordinator to understand the process and deadline to request a deferral of the start of your program.
Undergraduate Students: Contact your faculty advisor for available options regarding deferring your start till Winter term.
We also advise students whose study permit application has exceeded the posted processing time, to submit an IRCC web form to inquire about the status of their application.
If you have any questions about refund for tuition fee payments, please contact the Student Service Centre.
Please contact University of Alberta Residence Services at housing@ualberta.ca if you need to cancel your housing offer or to update your application for your new planned arrival.
The University of Alberta is unable to contact IRCC on behalf of individual students to expedite the processing of their application; however, we continue to actively advocate on behalf of all students who are affected by these delays to IRCC.
We also advise students whose study permit application has exceeded the posted processing time to submit an IRCC web form to inquire about the status of their application.Graduate Students: if you deferred to a later start date and your study permit application is still under process, you are advised to upload a copy of your updated admission letter to IRCC via an IRCC web form to update your Study Permit application. If your deferral is processed after your study permit application has been approved, you do not need to inform IRCC; however, you will be expected to have your updated offer of admission at the time of entry to Canada.
Undergraduate students who defer their start until Winter term: if you receive a request from IRCC to provide an updated Offer of Admission (Letter of Acceptance), ensure you are registered in your upcoming Winter term classes and request a Verification of Enrollment through BearTracks. You can then provide this with a brief explanation that the University doesn’t issue new acceptance letters since your offer of admission gives you the option to start in either Fall or Winter terms.
There is no set time frame for you to arrive in Canada before you begin your studies. However, you should just arrive to give yourself a reasonable amount of time to prepare before you start your program.
You are not allowed to work on or off campus until you begin your studies in Canada. Students will still need to provide evidence to demonstrate that they have the means to support themselves as a temporary resident in Canada.
To better prepare for your entry to Canada, we recommend you read our Travel to Canada information and IRCC’s “Study permit: Prepare for arrival”.
If you are a temporary resident in Canada and wish to extend your legal stay beyond the expiry date of your current status, , you are advised to apply for the extension online prior to the expiry date of your status (for example, before the expiry date on your current study permit).
When applying to extend your stay, you can include a brief explanation letter to clarify the reason why you need to extend your stay in Canada and provide all other required documents as noted in your online document checklist.
For information on extending your student status, you can visit our Study Permit Extension page.
You can apply to restore your status.
When you complete the application form, make sure you do all of the following:
- Select Restore my status under section 3 at the top of page one of the applicable form.
- Include a note explaining the reason you need to extend your stay and the reason your status expired.
- You must also pay the restoration fee in addition to the study permit processing fee.
If your temporary resident status is restored, you'll receive the appropriate permit by mail, which will outline the conditions of your stay in Canada. Your temporary resident status in Canada will be extended until a specified date.
Note: students in Canada with expired student status must stop studying until their status is restored.
If it has been more than 90 days since your status expired, you are not eligible to apply to restore your status from inside Canada. If you are in this situation, you must leave Canada immediately and apply for and get approved for a study permit outside Canada before you can return back to Canada.
Immigration, Refugees and Citizenship Canada (IRCC) announced the temporary lifting of the 20-hour-per-week off-campus work limit for certain international students during the time period November 15, 2022, to December 31, 2023.
During the specified time period, certain international students who have a study permit that allows them to work off-campus and who meet the eligibility requirements to engage in off-campus work will be eligible to work any number of hours off-campus during regular academic terms.
- Click here to find out if you qualify to work over 20 hours/week under this public policy.
View more information on working off campus and this new public policy.
You may be eligible to study without a study permit while you work under a recent IRCC public policy.
To be eligible, you must be authorized to work in Canada with either of the following:
- a valid work permit that was issued on or before June 7, 2023, or
- a letter authorizing you to work while we process your work permit extension application issued on or before June 7, 2023.
If you applied for a work permit after June 7, 2023, you’re not eligible for these measures.
If you are eligible under this public policy, you can study without a study permit until the earliest of the 2 following dates:
- the expiry date on your work permit
- June 27, 2026 (the date this public policy expires)
If the program of study will end after the date which applies to you (your WP expiration date or June 27, 2026); you are advised to apply for the study permit well in advance of the applicable date. In the meantime, you would be eligible to start your program without the study permit.
Click here for more details.
Please click here to learn how to connect with an International Student Specialist.
Updates
Immigration
Updated February 23, 2023
The Government of Canada announced that it is resuming the collection of biometrics for individuals in Canada who are applying for temporary residence.
Individuals who apply for temporary residence on or after February 23, 2023, need to provide their biometrics (some exemptions apply).
This includes those applying:
- to extend their stay as a student, worker or visitor
- to restore their status as a student, worker or visitor
- for a work or study permit
- for a visitor visa
- for a temporary resident permit
To find out if you need to give biometrics click here.
To check if your biometrics are still valid you can use the Check Status tool.
To find out more about the Biometrics requirement click here.Updated August 26, 2022
Current Students in Canada:
International students whose programs moved to online delivery due to COVID-19 and maintained a valid study permit, were allowed to continue online in their program without any negative implications on their study permit and/or eligibility for the Post Graduation Work Permit (PGWP) if they were physically in Canada during the online study period.
Note: If in-person courses are now available, students must enroll in the in-person courses to maintain eligibility for the PGWP program.
Students Outside Canada Who Started or Were Studying Online Between Spring 2020 and Summer 2022:
Students who started their program of study online while outside Canada or were studying in their program online anytime between March 2020 and August 2022 while residing outside of Canada due to the pandemic will have the online portion of studies completed outside of Canada between spring 2020 and August 31, 2023 count towards PGWP eligibility if they meet all other PGWP requirements.
If the above applies to you, you can complete 100% of your studies online from outside Canada up to August 31, 2023, and still have that time count towards the length of the PGWP.
New Students Outside Canada Admitted For Fall 2022 or Winter 2023:
Please note, IRCC’s special measure which allows for the online studies completed from outside Canada to be counted towards PGWP length will end after August 31, 2023.
Students who have applied for a study permit by August 31, 2022 and who study online from abroad between September 1, 2022 and August 31, 2023 will remain eligible for a PGWP as long as they meet additional PGWP eligibility criteria including maintaining full time registration and their outside Canada study component not exceeding more than 50% of their program.
To learn more about IRCC’s announcement regarding the extended distance learning measure click here
Important Note: Starting online studies while your study permit application under process does not guarantee a study permit approval. Students who start online and remain enrolled past September 15, 2022 (Fall add/drop deadline), will be required to pay their Fall tuition fees by the Tuition Payment deadline, regardless of the outcome of their study permit application.
Updated May 30, 2023
Students who were required to provide a medical exam with their study permit application outside Canada and were ultimately approved are advised to have a valid medical exam along with the other required documents upon entry into Canada for the first time.
If your medical exam expires before your scheduled entry to Canada, you must re-take your medical exam by completing an upfront medical with a Panel Physician.
Once you complete your medical exam, you will be given an e-Medical form by your Panel Physician. The Panel Physician is responsible for sending your medical exam results to IRCC directly. Once your medical exam results are received by IRCC, you will see an update regarding this in your IRCC account.
Students who applied while living in a non-designated country and didn’t need to provide a medical exam need to make sure they have the required documents upon entry into Canada for the first time.
Returning students who hold a valid study permit and visa and have been living in a designated country for more than six months in the past 12 months may be exempt under a recently announced IRCC temporary public policy from needing to do another medical exam before their proposed travel to Canada. To find out if you are exempt from needing to do another medical exam under this public policy click here.
For more information on documents to have upon entry and other relevant information, visit Travel to Canada.
Updated August 26, 2022
Usually, to meet the Post Graduation Work Permit (PGWP) requirements, students must continuously study full-time throughout all academic terms (except scheduled breaks and final academic term), and at least 50% of their program must be completed in person. However, the IRCC has taken into account the possibility of disruptions to students' studies during COVID-19 during Spring and Summer 2020.
As such, interruptions in current students' full-time study status (i.e., part-time status or no enrolment), which were a direct result of COVID-19 during the Spring or Summer 2020 terms, will not affect the student's eligibility for the PGWP. So long as they maintain a valid study permit and meet all other program criteria. For situations where the student could not maintain full-time registration status due to COVID-19 during this period (spring/summer 2020), a letter of support from their faculty confirming this is needed.
As of Fall 2020, all international students are required to maintain full-time registration status to maintain their PGWP eligibility.
For detailed information, please review the information posted on the IRCC website.
Employment
Updated August 18, 2022
Social Insurance Number (SIN): In-person services are available at Service Canada Centres. To apply for your first SIN or to extend or renew your SIN, you can apply online, in-person or by mail. If your SIN application meets the requirements, you will be sent a letter with your SIN by mail within 20 business days, from the date the application is received.
Employment Insurance (EI): International students are eligible for the Employment Insurance (EI) providing all eligibility criteria are met. Eligibility and application information is available on the Employment Insurance website. You are eligible for EI Regular Benefits if you:
- Were employed in insurable employment
- Lost your job through no fault of your own
- Have been without work and pay for at least seven consecutive days in the last 52 weeks
- Have worked for the required number of insurable employment hours in the last 52 weeks or since the start of your last EI claim, whichever is shorter
- Are ready, willing and capable of working each day
- Are actively looking for work (you must keep a written record of employers you contact, including when you contacted them)
Tax Filing: The annual deadline for individuals to file taxes is April 30. Students can file taxes at no cost using UFile Online service. ISS is providing online video tutorials, watch now How to File Your Taxes Online.
As per the Graduate Research Assistantship Collective Agreement, GRA and GTA are both considered an employment relationship between the student and the supervisor; whereas the GRAF is not considered an employment relationship. Please refer to the information below that highlights this difference between GRA and GRAF as per the Graduate Research Assistantship Collective Agreement:
Graduate Research Assistantship (GRAs)
- The duties of a Graduate Research Assistant (GRA) are primarily in support of a faculty member's academic research. Such duties may include, but are not limited to: collecting/coding/analyzing data, literature reviews, library research, writing reports, designing conference presentations, and preparing materials for submission to funding agencies. A GRA's duties are to help prepare the Graduate Assistant for further academic and professional opportunities (Article 9.01).
- The relationship between the Graduate Assistantship Supervisor and the GRA is an employment relationship. (Article 9.03).
Graduate Research Assistantship Fellowships (GRAFs)
- Graduate Research Assistantship Fellowship (GRAF) is a form of financial assistance provided to graduate students to focus on their education and training, related to their own thesis or directed research project. (Article 10.01).
- The relationship between the Assistantship Supervisor and GRAF is not an employment relationship. (Article 10.02).