Additional Scholarship Information

Tips for Your Scholarship Application

A scholarship application is an opportunity for you to describe in your own words your best attributes and accomplishments at the University of Alberta and in your community.

Tips for writing academic essays
  • Be clear and concise.
  • We are looking for thoughtful, well-developed responses that highlight who you are and what you've done.
  • We want to know more about who you want to be and where you want to go so elaborate on your experiences and provide specific examples where you can.
  • Be creative, show your passion, and put things in your own words.
Tips for writing leadership essays
  • Be clear and concise.
  • Provide specific examples of your leadership achievements.
  • Describe the depth of your involvement in the activities you are highlighting, and how your actions have made an impact.
  • Demonstrate your progression within leadership positions.
  • Exercise some creativity! Writing a unique essay can set you apart from other applicants.
Tips for choosing a leadership reference
  • Select a reference who will be objective; try not to use family members if possible.
  • Choose someone who can give specific examples of your accomplishments and has first-hand knowledge of your leadership experience and abilities.
Tips for your application
  • Save your application often! The award application portal will time-out after 15 minutes of inactivity.
  • Write your essays in a separate word document so you can edit, spellcheck, and review word counts. When you're ready to submit your application, copy your responses into the award application portal.
  • Write a unique response to each question in the application. You can use similar ideas, activities, and concepts throughout your essays but using the exact same essay more than once is discouraged.
  • When writing responses to essay prompts, ensure that you answer all parts of the question.
  • Avoid repetition, acronyms, shorthand, and slang. Write as if the person reading your application has no prior knowledge of your experiences.
  • Express your unique perspective and set yourself apart from other students applying for scholarships.
  • Apply early! This application requires thoughtful reflection and cannot be adequately completed in one day.

Information for Funding Recipients

If you receive a scholarship, award, or bursary offer from the University of Alberta, you will need to accept your offer before you can receive funding. See below for more details on the next steps. (If you are receiving funding from another organization, please follow up with them for information on how to receive your funds).


Notification

By now you should have received a Notice of Award Letter. This letter includes detailed information about the funding you are receiving.

You can view your award offers in Bear Tracks, under Awards & Financial Support. New offers will typically be reflected in the current award year. To review offers from prior years/terms, you can select "Change Award Year."


How to Accept or Decline Your Funding Offer

To accept your award offer(s):

  1. Log in to Bear Tracks and go to Financial Account > Awards and Financial Support > My Awards & Financial Support. (You may be prompted to choose a specific year/term.)
  2. Review the terms of the funding being offered to ensure that you meet the eligibility requirements.
  3. Click "Accept" next to the funding offer that you wish to accept. (Or Decline - see below.)
  4. Enter your Social Insurance Number (SIN) in order to be issued tax documents at the end of the year. If you do not have a SIN please contact Student Connect.
  5. Read the Freedom of Information and Protection of Privacy (FOIP) statement and answer yes or no.
  6. Answering no to the FOIP statement does not affect your eligibility to receive the funding.

If you have received multiple offers, repeat the above steps as needed.

When should you decline your offer?
If you do not plan on attending the University of Alberta, or if you no longer meet the award criteria, please decline the offer so that we can offer it to another eligible recipient.
Deadline to accept/decline your offer

Deadline for scholarships, awards, and prizes offered between May 1 to August 31: See the Fall term registration deadline

Deadline for scholarships, awards, and prizes offered between September 1 to April 31: 30 days from the date of offer

University medals deadlines will be communicated in your Notice of Award letter.


How to Receive Your Funds

In order to receive your funds, you must:

  1. Accept your award offer.
  2. Meet the terms and conditions of the award
  3. Maintain full-time registration status at the University of Alberta in the faculty/department specified. Should your registration drop to part-time, your funding will be prorated.

The Office of the Registrar will review all awards following the Add/Drop Deadline of each term to ensure registration requirements are met.

Payment & refunds

Funding from offers made before January 1 will be divided and applied equally to the Fall and Winter terms. Funding from offers made after January 1 will be applied in full to the Winter term.

Your funding will first be applied to any outstanding tuition and fees you may have. Any remaining funds will then be sent to you via direct deposit or cheque (see below) - but not before the Tuition Fee Refund deadline for that term.

Award funds cannot be used to pay the Tuition Deposit.

Direct deposit / banking information
During COVID-19, refunds will only be processed via direct deposit. Please set up direct deposit in Bear Tracks to receive payment. To set up your direct deposit information in Bear Tracks, navigate to Financial Account > Direct Deposit Refund. Please ensure both your direct deposit and home address in Bear Tracks are accurate and reflect up to date information. If you are an International student and cannot set up a bank account at a Canadian bank because you are currently not living in Canada, your refund will be held until you can set up a bank account and update your direct deposit information.
Taxes

You will receive a T4A slip for any award funding you receive, for use on your next tax return. Taxes will not be deducted at the time your award is disbursed.

Please see Tax Forms and Receipts for more information about T4As.


How to Thank Your Donor

Many undergraduate awards at the University of Alberta are funded through the generosity of donors. Even if you applied to a general scholarship competition, it's likely that your funding will consist of individual, donor-backed awards. Your Notice of Award letter will include donor information.

Please take a moment to Thank Your Donor. It only takes a few minutes, but it means a lot to our donors and goes a long way towards ensuring their continued generosity for future students like you!


Courseload Requirements

Some awards require that you complete a specific courseload to be considered eligible. Courseload requirements can vary depending on the award or award competition so make sure you check the requirements before applying!

This information is a general guideline for courseload requirements for the University of Alberta undergraduate awards and should assist you in determining your eligibility. If you still have questions regarding your eligibility, please contact Student Connect.

  • A minimum of 24 credits taken from September to April is required to be considered for awards unless otherwise specified in the terms of the award or terms of the award competition.
  • If the terms of the award or the award competition require full-time studies a student must have completed a minimum of 9 credits in each of the Fall and Winter terms.
  • Award recipients are normally required to maintain full-time studies registration in the upcoming year to receive the full value of the award.
  • If you will be enrolled part-time in the upcoming year of study or are convocating please email us at awards@ualberta.ca for clarification.
  • Students who are registered with Accessibility Resources for an approved reduced courseload will be considered based on their specific accommodations. Please note that normally Alberta Student Aid funded scholarships do not consider approved accommodations (ex. The Jason Lang and Louise McKinney Scholarship).