Steps for Recruitment
Effective June 1, new hiring gates, which include consultation with your HR Service Partner and Finance Partner, and the Provost's office for tenured positions, will replace the temporary hiring controls in place during SET. The new hiring gates will ensure the integrity of the centralized model, create sustained savings for the institution and build stronger collaborative teams that support the entire community.
Recruiting and hiring the right faculty and staff is a crucial element to the success of the University of Alberta's vision of learning, discovery and citizenship. Bringing on a new team member? Here are the steps to follow.
Recruitment steps may be completed by a hiring manager or their delegate for initiation.
Hiring a foreign national?
If applications are open to foreign nationals, there are additional steps you must take. Learn more
Position approval, evaluation and/or design
1
Your HR Service Partner and Finance Partner must be consulted before the hiring process begins to ensure all positions are aligned with the University of Alberta for Tomorrow model and the budget.
2
Design a new position or evaluate an existing position if it hasn't been reviewed in the last five years. Skip this step if the position has been evaluated recently or does not require evaluation.
Job posting preparation and request
3
Write a job posting, access job posting templates and review qualifications to consider.
4
Review what should be included in the Job Posting Request Form for positions being advertised externally.
5
Submit a Job Posting Request Form containing all required documents. Additionally, learn about the recall and duty-to-accommodate responsibilities that may apply.
Candidate evaluation
6
Learn how to review the resumes in the Recruitment and Advertising Database.
7
Plan your interview, identify your interview panel or committee and get ready to meet with your candidates.
Choosing a successful candidate
8
Read about best practices and policies for choosing a new employee.
9
Offer the strongest candidate an offer letter and add them to the employee database through either an appointment (new hire) or reappointment (extension).
Hiring wrap up and employee onboarding
10
Once a candidate has been chosen and has signed their offer letter, close out the competition file with all required documentation.
11
Understand your responsibility in guiding employees as they start their role.
Need support?
Shared Services (via the Staff Service Centre) can provide support related to initial candidate screening.
The Talent Acquisition Support team (via the Staff Service Centre) can provide support related to job postings, immigration and coordinating recall and duty to accommodate processes.
Your HR Service Partner can provide support for interviews at the leadership level and any other questions throughout the steps for recruitment.
Frequently asked questions
Yes, moving forward faculties and departments will resource in accordance with their approved budgets and in consultation with their HR Service Partner and Finance Partner, and the Provost's office for tenured positions.