Consult your Partners
All recruitment requires a consultation with your HR Partner and Finance Partner to ensure new and existing positions are in alignment with the University of Alberta for Tomorrow structure.
Steps
| Employees Class | Bargaining Unit | HR Service Partner Model Alignment1 | Finance Partner Budget Alignment2 |
|---|---|---|---|
| Excluded Management (All) | MAPS | Required | Required |
| Excluded Support | Excluded Support | Required | Required |
| Support (Regular) | NASA - Operating and Trust | Required | Required |
| Recurring (Regular) | NASA - Operating and Trust | Required | Required |
| Auxiliary | NASA - Operating and Trust | Required | Not required |
| Casual Level I (FT Student) | NASA - Operating and Trust | Required | Not required |
| Casual Level I | NASA - Operating and Trust | Required | Not required |
| Casual Level II | NASA - Operating and Trust | Required | Not required |
| Academic | Administrative Professional Officer | Required | Required |
| Academic | Temporary Librarian Admin and Professional Officers (TLAPO) | Required | Not required |
| Academic | Trust Research Academic Staff (TRAS) | Required | Not required |
| Academic | Academic Teaching Staff (ATS) - Career, Term 12, Term Recurring | Not required | Not required |
| Academic | Academic Teaching Staff (ATS) Term 8 or less | Not required | Not required |
| Academic3 | Faculty | Not required | Required |
| Academic3 | Faculty Service Officer (FSO) | Not required | Required |
| Academic3 | Librarian | Not required | Not required |
| Excluded Student (Temporary) | Excluded Student | Not required | Not required |
| Graduate Student | Graduate Students Association | Not required | Not required |
| PDF - Employee | Post-Doctoral Fellows | Not required | Not required |
| Trainee | Post-Doctoral Fellows | Not required | Not required |
| Independent Contractor | Current/former staff member or work that duplicates services performed under the model | Not required | Not required |
| Reappointments4 | Required | Required | |
| Encumbered Roles5 | Required | Required |
- HR Approval: Required to ensure the integrity of the operating model is followed and consideration for any impacts to the employee category.
- Finance Approval: Required to ensure budgetary sustainability and long term financial obligations can be mitigated. Not required for short term roles.
- Academic Roles: College Dean/Vice-Provost approval required.
- Reappointments: Currently there is a gap in the process that does now allow Shared Services to check whether or not the financial obligation has been met. Based on the current roll-out the HR Partner and Finance Partner will need to work with their clients to determine that those reappointments approved for extension have the appropriate funding.
- Encumbered Roles: Consult your HR Partner for replacement and/or backfill of an encumbered role to determine if job evaluation is required.
Develop a recruitment plan and gather input about the position with your HR Partner and the job evaluation team to ensure all new roles align with the University of Alberta for Tomorrow structure.
You will need to include the HR Partner’s name and their suggested recommendations as part of your Job Posting Request Form when you request a job posting in a later step.
Obtain a signature or email confirmation from your Finance Partner that a budget exists for this position.
You will need to include this confirmation as part of your Job Posting Request Form when you request a job posting in a later step.
Hiring a Foreign National?
If applications are open to foreign nationals, there are additional steps you must take. Learn more